G-I-N spotlight October 2011
G-I-N Board 2011-2012
Philip van der Wees, NL - Chair
Fergus Macbeth, UK - Treasurer
Minna Kaila, FI – Vice-Chair
Amir Qaseem, US – Member of the Executive
A few issues ago, enGINe reported in its update from the Board that G-I-N is keen to improve how it engages with its members and external audiences.
Following a successful bidding process, the Board has commissioned England’s National Institute for Health and Clinical Excellence (NICE) to develop and deliver a communications strategy for the Network.
This important work will evaluate how G-I-N currently communicates with its 188 organisational and individual members and partners worldwide – such as through the Annual Conference, the website and enGINe – and establish new ways that it can interact with and attract key players in the guideline development and implementation arenas.
NICE is well placed for the job. It uses a broad range of communications disciplines to engage with its key audiences and ensure that its products are available to those who want them, when they want them and in a format they can use.
With experts across media relations, marketing, conference planning, speaking engagements, website management, social media and publishing, NICE hopes to develop greater opportunities for G-I-N to engage more widely and more proactively with its members and stakeholders – for example, by having a greater profile in the media, improving elements of the website and better publicising the next Annual Conference.
As G-I-N heads towards its ten-year anniversary, there are more countries and organisations involved in guideline development than ever before. This is both a cause for celebration and a challenge as there is an even greater need for collaboration among stakeholders and for the promotion of high-quality and methodological resources across international guideline development, which G-I-N is at the heart of.
It is important that the Network shares its expertise and engages its members in the best ways it possibly can. A greater drive on communications will also support the continued growth of G-I-N, by attracting new members and facilitating greater engagement with those already involved.
NICE is very keen to work with G-I-N on this opportunity and will update members on any important communications developments, via enGINe or the website. In the meantime, if you have any ideas or suggestions, please email the Project Manager, Paul Cooney at: firstname.lastname@example.org.
For further information about NICE, please visit: www.nice.org.uk.
At the Annual General Meeting held on 28 August 2011 in Seoul, Korea, the membership agreed to allow new organisational members to benefit from an introductory fee, equal to 25% of what they would otherwise have had to pay, but valid only for the first membership year.
Such an introductory fee should allow new organisations to discover G-I-N, its tools and working groups, the annual conference and all other networking activities.
To ensure that all members, and in particular new members, are well informed about the advantages of being part of G-I-N and that they use the Network to its full potential, the membership committee has been provided with the mandate to develop a retention strategy.
At the Annual General Meeting, Amir Qaseem introduced discussion on G-I-N position papers. He explained that the Board had developed a first paper prepared on best practices for guideline development. This paper has been submitted for publication and will be a test case for 'scholarly' papers to be produced by the Board. However, the Board and membership felt that more transparency and clarity of the process should be implemented for the future. In general, the Board will therefore seek consultation of G-I-N's membership in relation with G-I-N position papers developed (research papers, that can also be produced by a working group, do not require such consultation).
Consultation may take place in various manners:
- As was done last year with the strategy: consultation of the members of G-I-N's committees and working groups by email and consultation of the membership at the Annual General Meeting,
- Consultation of the whole membership via email prior to submitting the papers for publication,
- Call for comments on a published paper aiming to produce a more refined and final position paper based on comments gathered: this is the process used for this first paper as the Board would also like to obtain comments from non-members,
The process chosen will depend on the timeline for production and publication of the paper, authorship, as well as on foreseen consequences for G-I-N's membership and the wider guideline community.
We are looking forward to hearing from you if you have any comments or suggestions that may support developing a refined process.
In the past years G-I-N has started working on education via the conference but also through courses. G-I-N PUBLIC provided a pre-conference course on patients and public involvement in guidelines last year in Chicago, a pre-conference course on implementation was organised this year in Seoul by the implementation working group and 2/3 days in-house workshops on guideline adaptation have taken place in Egypt in 2009 and Norway in 2010. The G-I-N Board is now looking into opportunities to broaden these educational initiatives and to prepare a comprehensive programme including pre-conference courses, online training tools...
An education taskforce, under the leadership of Dave Davis, has been developed for this purpose. While the group will perform a survey to better assess the needs of G-I-N members, we would also like to know about your other thoughts and ideas to help us pursue this venture.
As we are working on developing a refined proposal and strategy, along with a business plan, we are looking forward to hearing about your guideline education needs as we may be able to help.
To let us know about a course need or communicate an idea please contact Magali Remy-Stockinger: email@example.com.
Data extraction resource: Resource allowing users to extract and to present data extracted from various individual studies in a standardised template (called a summary for short). This resource forms the foundation for development of evidence tables which group and summarise data based on a defined question.
GINDER has been launched at the conference in Seoul, on 29 August 2011. Presentation of GINDER and discussion afterwards highlighted high interest towards this new tool and its potential. At its debut GINDER includes the possibility to summarise diagnostic studies and the subgroup of G-I-N Evidence Tables Working Group (ETWG) responsible for the development and implementation of GINDER is working on the addition of the template to allow summarising intervention studies. In the future, we will also add economic evaluation and prognostic template at the ETWG prepares them.
As said during the launch, GINDER is hungry and it is essential that all members participate to its success by adding content to this registry. We are looking forward to your contributions.
The presentation from the launch can be viewed on the G-I-N Website (http://www.g-i-n.net/document-store/working-groups-documents/etwg-documents/presentations-etwg/ginder-launch-seoul-2011-presentation) and we invite everyone to test GINDER and provide feedback and ideas for better implementation of this tool to Magali Remy-Stockinger: firstname.lastname@example.org.
Following on last year’s success, the membership committee held its second focus group during the conference in Seoul. We would like to thank again the 15 individuals from around the globe that joined us to discuss and report on: What G-I-N is doing well?, What are they are expecting from G-I-N?, What G-I-N should be improving?, and Which strategic directions they would like to see G-I-N take?
Feedback from subgroups highlighted the need for G-I-N to better communicate with its members and stakeholders on what the Network is offering and doing as, for example, some functionalities of the database remain unknown for a number of members and non-members. Compliments were made on the responsiveness of the network, its provision of access to a number of resources, and on the conferences that allow for exchange of ideas and ensure that one is kept up to date. Looking to the future, among other issues raised, participants discussed a wish for G-I-N to be more visible as a leader and to provide mentoring opportunities.
The membership committee and the Board will use this important feedback to discuss the future strategy of G-I-N and new actions to be set. A new focus group will certainly take place in Berlin at the 2012 conference.